Submitting an Application
Do I need to pre-qualify to bid on district projects?
California school districts may require contractors to submit a standardized questionnaire and financial statements to determine if they're qualified to bid. Contractors must declare, under penalty of perjury, that submitted information is true. Submitted questionnaires and financial statements
are not public records and shall not be open to the public.
Public Contract Code 20111.5 enables districts to require contractors to be pre-qualified prior to accepting bids.
Public Contract Code 20111.6 requires districts to pre-qualify contractor, and mechanical, electrical and plumbing (MEP) subcontractors before bids can be accepted when projects are funded in part by State bonds. Pre-Qualification applies to the following licenses:
General Contractors (A and B)
Mechanical, Electrical, and Plumbing subcontractors (C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and C-46)
How do I apply to pre-qualify to bid on districts projects?
The pre-qualification process will begin with online registration. Once registered, you will be directed to an online Pre-Qualification Questionnaire. After completing the Questionnaire, you can submit it to one or more participating districts. We highly recommend that you use the latest version of Google Chrome as your web browser.
Does it cost to pre-qualify to bid for projects in participating districts?
No, this service is provided to you at no cost.
How do I attach documents?
There will be an attachment control on questions requiring attachments. You will be able to browse your computer's files and select the appropriate file to upload.
What will happen after I submit my questionnaire?
Each district you submitted to will receive a copy of your pre-qualification questionnaire and attachments. Each district will review and will use this information as the basis for rating you with respect to the size and scope of contracts that you are pre-qualified to bid for.
How will I know if I'm pre-qualified to bid?
You will be sent an email notifying you of your status and your bid limit. Your company name will be added to the district's publically available pre-qualified bidders list if the district determines that you are pre-qualified.
How do districts determine if I'm qualified?
The Quality Bidders standardized questionnaire is based on guidelines for rating bidders developed by the Department of Industrial Relations (DIR). Each district has adopted and applied a uniform system of rating bidders on the basis of the completed questionnaire and financial statements.
What can I do if a District says I'm not qualified?
Contractor who has submitted a Pre-Qualification Questionnaire, and who receives a rating of "not qualified" from a District may appeal that determination. There is no appeal from a finding that a Contractor is not pre-qualified because of a late applications or a failure to submit required information, but re-application during one of the designated time periods is permitted. A Contractor may appeal a District's decision with respect to its request for pre-qualification, and request a hearing, by giving notice to the District no later than ten business days after receipt of notice of its qualification status. Notice(s) shall be sent to the appropriate District's address. The districts' addresses will be displayed on the Pre-Qualification Questionnaire. Unless a Contractor files a timely appeal, the Contractor waives any and all rights to challenge the qualification decision of the District, whether by administrative process, judicial process or any other legal process or proceeding.
If the Contractor gives the required notice of appeal and requests a hearing, the hearing shall be conducted no later than ten business days after the District's receipt of its Notice of Appeal. The hearing so provided shall be an informal process conducted by a panel to which the District has delegated responsibility to hear such appeals (the "Appeals Panel"). At or prior to the hearing, the Contractor will be advised of the basis for the District's pre-qualification determination. The Contractor will be given the opportunity to present information and present reasons in opposition to the pre-qualification determination. At the conclusion of the hearing or no later than one day after completion of the hearing, the Appeals Panel will render its decision. The date for submission and opening of bids for a specific project will not be delayed or postponed to allow for completion of an appeal process.
How is my pre-qualified dollar bid limit determined?
This determination varies with each district, but typically is based upon an evaluation of your Aggregate Bonding Capacity, financial stability, value of previous public education projects, and questionnaire score.
What if I can't complete the questionnaire in one session?
You can save your work at any time and return to your Questionnaire at a later to complete the process.
How do I renew and/or copy an application?
You will receive an email notification prior to expiration of your application.
Steps to renew/copy your application:
- Login to Quality Bidders
- Click the "Pre-Qualification Apps" button
- Find the app you want to copy and select "Copy" (listed on the far-right column under the "Actions" header). This will create a new application that will appear at the top of the application list.
- Click the application’s "Review" link and update any information as needed.
- Go to Step 5 to select the districts you want to apply to.
- Click the “Save” button at the bottom of the Step 5 page when finished.
- Click the "Pre-Qualifications Apps" button again, find the new application at the top of the list and click the “Submit” link under the "Actions" header.
How do I access the online questionnaire?
First you will log on to the Quality Bidders site and select sign up. You will be directed to fill out basic information, such as company name, your name, email address etc. You create a password that you want to use. Agree to the Terms and Conditions and select Sign Up. You will then be sent an email instructing you to confirm your Sign up request. Once you select confirm, you will be directed back to the Quality Bidders site, where you select the Application tab and began to fill out the Questionnaire.
What if I don't get a confirmation email?
Go back to the main Quality Bidders site and select “Sign Up”. There will be a link on that screen that says "Didn't receive confirmation instructions?". You will be directed to enter in your email address, and then press “Resend Confirmation Instructions”. You will be sent an email with instructions on how to confirm your “Sign Up” request.
Here's some troubleshooting steps:
- Review your personal junk/spam email folder.
- Verify the email address provided is correct (make sure Quality Bidders has the correct email address).
- To ensure you are receiving email notices from Quality Bidders, have your I.T. department add firstname.lastname@example.org, email@example.com, and IP address 126.96.36.199 to your company’s "Whitelist".
What if I forget my password?
Go back to the main Quality Bidders site and select Sign Up. There will be a link on that screen that says "Forgot your password". You will be directed to enter in your email address, and then press Send Reset Password Instructions. You will be sent an email with instructions how to re-set your password.
What if I need to contact a district?
Access the tab labeled 'Contact' where you can get help by sending a message directly to the district you are interested in contacting.
What if I have technical trouble with the questionnaire?
Access the tab labeled 'Contact' where you can get help by sending a message directly to the technical support team.
How to change an email login?
The email address you sign up with is the account identifier used by Quality Bidders. We can change it in the database, but for security purposes, you will need to first verify access to the account by logging in yourself.
Here are the steps:
- Login and click on the "My Account" button.
- Add the new login email address to the "Notification email(s)" text box and press “Update”.
- Email us to let us know you've made the change (and what the old email was) so we can activate the new email address.
How can I also get email Notifications?
Please, submit a Helpdesk ticket.
Why was my application Closed? What is the Expedited Process?
The closing of apps is part of an expedited process to save you time and effort when there are multiple applications that need corrections. For your convenience, only one application is being returned for corrections and the others you have submitted will be “Closed.” Once the returned application has been completely processed and we have submitted it to the district, we will notify you and then assist you in copying to apply to other districts.
Is my information confidential?
Yes. The questionnaires and financial statements shall not be public records and shall not be open to public inspection. However, the names of contractors applying for pre-qualification status is subject to disclosure under Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code.
How is the information I submit with my application protected?
All data is stored on a set of secured servers in a protected environment that has passed industry standard security standards. All documents that are uploaded are encrypted and are only accessible by authorized personnel. All data passing through the Internet is encrypted during transit to prevent exposure to unapproved parties.